Pre-Award Services
Successful award programs begin with detailed forecasting, preparation, and planning. GrantSolutions Pre-Award Services help create an equitable experience in administering and accessing Federal assistance while increasing efficiencies in pre-award activities.
Announcement
Automates the grant Funding Opportunity process, helping you plan for, create, and efficiently publish high-quality Notice of Funding Opportunities (NOFOs). Promotes stronger grant application pools and increased competition, leading to more effective grant projects.
Service costs are determined by the number of published announcements and number of Grantor users per Partner within a one-year cycle period.
Reviewer Recruitment
For the recruitment, analysis and selection of subject matter experts (SMEs) for peer review panels across the Federal government to provide objective grant application reviews.
Creates an online marketplace where reviewers and their expertise can be matched with Federal programs in need of reviewers for their objective application reviews. Helps produce:
- A robust network of reviewers
- Simplified resource management
- Stronger review panels
Service costs for Federal agencies are determined by the level of service, volume of applications, honorarium administration support, and number of panels and sessions required by the Partner.
Application Evaluation and Processing
Provides an all-inclusive solution to manage the grant application evaluation (Peer Review) process for a grant-making agency. Ensures the seamless organization, evaluation, and management of the grant application review lifecycle. This leads to fair and comprehensive reviews through a standardized process. Helps produce:
- Shorter review timelines
- Transparent and defensible processes
- Improved resource allocation
Service costs are determined by the level of service, volume of applications, honorarium administration support, and number of panels and sessions required by the Partner.
Risk Assessment
GrantSolutions' risk management tool, Recipient Data Insights, delivers a comprehensive risk analysis tool available to safeguard Federal investments.
- Provides one location for Federal staff to view, assess, and use high-quality data to analyze and determine Recipient risk.
- Offers a 75% cost savings over the best-case manual alternative.
- Promotes standardization and consistency in Pre-Award risk management activities.
- Gathers information from 8 different Federal databases.
Service costs are determined by the Partner’s average number of annual grant actions as reported to USASpending over the last five fiscal years.
Performance Measurement and Design
Examine program purpose, achievements and impacts to assist with capturing program outcomes. Identify potential program benchmarks, economic models, and data to collect during the planning and set up of a program to prepare for “Telling the Story” of program impact and success.
- Recommendations to Improve Business Processes and Workflow
- Recommend Program Performance Measures and Outcomes to Capture Program Impact
Service costs are determined based on the complexity (requirements, duration of work, resource type, etc.) and Partner's needs.
Business Intelligence and Data Analytics
BI dashboards allow users to view information at an executive level and quickly drill down into further detail.
- Track announcements and pre-award activities
- Customizable reports
- Delivers many different types of visual representations of data through interactive maps and charts that are readily available to share
- Data for BI dashboards get refreshed every hour
Standard dashboards are included as part of the Discretionary and non-Discretionary Operations and Maintenance (O&M). Dedicated BI and Data Analytics dashboard O&M is determined by the level of service selected by the Partner.
Award Services
GrantSolutions Award Services enable Federal agencies to ensure high-quality, equitable, and unbiased recommendation decisions.
Service costs are determined at onboarding and calculated based on an annual per Program Office unit cost.
Discretionary / Non-Discretionary Management
Full lifecycle support from planning through grant closeout for Grantors and Recipients.
Standardized NOA
Standardized Notice of Award (NOA) streamline the award process for recipients. Enabling them to spend less time on administrative activities. Data standardizations lead to:
- Increased transparency
- Reduced recipient burden
- Expanded system interoperability
- Improved data driven decisions
External and Financial System Interfaces
GrantSolutions interfaces with a number of external systems to automate compliance checks and reporting requirements, Agency-Specific systems to address individual program needs, and Partner financial interfaces to automatically send commitments and synch award transactions.
Current financial interfaces:
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Service costs are determined based on an annual O&M for the interface and troubleshooting financial transactions.
Business Intelligence and Data Analytics
BI dashboards allow users to view information at an executive level and quickly drill down into further detail.
- USASpending report data automatically generated
- Delivers many different types of visual representations of data through interactive maps and charts that are readily available to share
- Data for BI dashboards gets refreshed hourly
Standard dashboards are included as part of the Discretionary and non-Discretionary Operations and Maintenance (O&M). Dedicated BI and Data Analytics dashboard O&M is determined by the level of service selected by the Partner.
Post-Award Services
The Post-Award phase of grants comprises a significant amount of work, including completing the reporting on award objective progress, program monitoring, financial reporting, and closeout. GrantSolutions services help grant and program offices ensure accountability and transparency throughout the grant-making process.
Recipient Data Collection
Enable online collection of progress reports and other program-specific data from the recipient for the Grantor, which improve in the oversight and monitoring of program performance. The flexible forms engine quickly and cost-effectively creates program-specific progress reports.
- Improved insight into program performance
- Rapid development of new reports
- Capabilities to track goals and outcomes of grant investments
- Develop custom reports and surveys
Service costs are determined by the number of receipts (number of times a form is submitted in a single, completed fiscal year) and users for each form used by the Partner. Custom forms also include an O&M annual fee based upon the original development cost.
Performance Monitoring
The grant monitoring system provides a post-award case management tool to monitor, oversee, and report on the progress and performance of grant awards and programs.
GrantSolutions leverages the grant award data to capture day-to-day interactions with the grant recipients, schedule and track site visits, document technical assistance, and perform recipient risk assessments. A single tool for all your monitoring needs:
- Workflow automation streamlines the processes and repetition that strangles team throughput
- Integration with other systems, services, and data sources
- Convert raw data into meaningful and actionable information, knowledge, and insights
Service costs are determined based on the complexity (requirements, duration of work, resource type, etc.) and Partner's needs.
Business Intelligence and Data Analytics
Develops meaningful analytics through Business Intelligence (BI) dashboards that highlight outcomes and impact of the program. BI dashboards allow users to view information at an executive level and quickly drill down into further detail. Dashboards help agencies better understand their grants operations and the outcomes generated by their grant investments.
- Visualize Key Performance Indicators to analyze program and recipient performance quickly
- Program and Recipient score cards; convert data inputs to program outcomes
- Track performance progress and outcomes to assist with program monitoring and oversight
- Leverage and incorporate external data sets with performance data to highlight program demographics
- Measurable ROI of grant investments
- Customizable reports
Standard dashboards are included as part of the Discretionary and non-Discretionary O&Ms. Dedicated BI and Data Analytics dashboard O&M is determined by the level of service selected by the Partner.
Performance Measurement
Access to experts who can assist with performance measurement design and assessment of current performance measures. Examine program purpose, achievements and impacts to assist with capturing program outcomes. Identify potential program benchmarks, economic models, data sources and opportunities for enhanced data analysis to assist Program Offices in “Telling the Story” of program impact and success.
- Program discovery & literature review
- Analyze performance data & enhanced reporting
- Recommendations to improve business processes and workflow
- Review available performance data
- Recommend program performance measures and outcomes to capture program impact
Service costs are determined based on the complexity (requirements, duration of work, resource type, etc.) and Partner needs.
Property Tracking and Management
Closeout
The final stage in grant management, promptly and properly completing closeout after the expiration or termination of a project period is important to:
- Ensure all administrative actions and required work on a Federal award have been completed;
- Promptly pay for allowable reimbursable costs under the award being closed out or collect any funds due from the recipient.
